
The Wood Foundation is recruiting an Administrator who will be responsible for providing smooth and efficient administrative support to the organisation.
Location | Blenheim House, Aberdeen |
Contract | Full time, permanent |
Salary | £24-28,000 |
Closing date | 16 February 2025 |
Key responsibilities include:
- Contribute towards the smooth running of the TWF office and wider staff team in accordance with established processes and procedures. This includes ordering stationery; coordinating couriers and recorded mail; answering phones; and being the first point of contact for visitors to Blenheim House.
- Provide support to the UK management team including, but not limited to, meeting coordination and preparation; travel; and other general administration tasks.
- Provide transcription support to the Learning and Evaluation Manager.
- Provide strategic administrative support for the charitable programmes directly delivered by TWF, ensuring all administration processes are implemented appropriately to support TWF’s operational activities.
- Provide frontline support and information to TWF’s external stakeholders through telephone and email contact; coordinating multiple email inboxes; dealing with approaches in a prompt and professional manner; and referring all queries to the appropriate colleague.
Essential skills, knowledge & experience to include:
- Previous experience in an administrative role
- Strong attention to detail
- Good oral and written communication skills
- Working knowledge of the full Microsoft Office 365 suite
- Strong organisation and time management skills
- Flexibility and initiative, with the ability to reorganise workflow based upon competing priorities
- Confidentiality is vital
Desirable skills, knowledge, and experience:
- Knowledge of SharePoint and/or other document/CRM systems