YPI Scotland

The Wood Foundation is recruiting an Administrator who will be responsible for providing smooth and efficient administrative support to the organisation.

Location Blenheim House, Aberdeen
Contract Full time, permanent
Salary £24-28,000
Closing date 16 February 2025

Key responsibilities include:

  • Contribute towards the smooth running of the TWF office and wider staff team in accordance with established processes and procedures. This includes ordering stationery; coordinating couriers and recorded mail; answering phones; and being the first point of contact for visitors to Blenheim House.
  • Provide support to the UK management team including, but not limited to, meeting coordination and preparation; travel; and other general administration tasks.
  • Provide transcription support to the Learning and Evaluation Manager.
  • Provide strategic administrative support for the charitable programmes directly delivered by TWF, ensuring all administration processes are implemented appropriately to support TWF’s operational activities.
  • Provide frontline support and information to TWF’s external stakeholders through telephone and email contact; coordinating multiple email inboxes; dealing with approaches in a prompt and professional manner; and referring all queries to the appropriate colleague.

Essential skills, knowledge & experience to include:

  • Previous experience in an administrative role
  • Strong attention to detail
  • Good oral and written communication skills
  • Working knowledge of the full Microsoft Office 365 suite
  • Strong organisation and time management skills
  • Flexibility and initiative, with the ability to reorganise workflow based upon competing priorities
  • Confidentiality is vital

Desirable skills, knowledge, and experience:

  • Knowledge of SharePoint and/or other document/CRM systems