We are committed to protecting the privacy of your data. We respect any personal data you share with us and keep it safe. We aim to be clear when we collect your data and not do anything you would not reasonably expect.

We are a data controller for the purposes of data protection laws in the UK.

We regard the privacy of those who use this website (“the website”, the homepage of which is at www.thewoodfoundation.org.uk) as very important. We have created this Privacy Policy to explain what personal information we collect about you and the purposes for which we may use such personal information.

By submitting personal information to us, you acknowledge that we will process your data in accordance with this Privacy Policy. Any personal information that is collected through our website and programme participation is processed in accordance with applicable data protection legislation, including the UK GDPR.

Our full data protection policy can be requested here.

Who are we?

The Wood Foundation is a charity registered in Scotland under registered charity number SC037957. The Wood Foundation is the data controller for the purposes of applicable data protection law.

If you have any questions about this Privacy Policy or how we use your personal data, you can contact us at:

Email: info@thewoodfoundation.org.uk
Post: The Wood Foundation, Blenheim House, Fountainhall Road, Aberdeen, AB15 4DT

What information do we collect

We collect information from you if you choose to contact us with an enquiry, request information, submit a YPI Participating School Commitment form, or make an application for assistance. The information we collect includes your contact details (such as name, postal address and email address), and any other information you choose to provide to us.

When you complete an application for assistance or participate in one of our programmes (including YPI), this may include additional personal data relevant to your application. In some cases, this might include limited categories of more sensitive personal data where this is necessary for the assessment of your application.

When engaging with us, you confirm that any information you supply to us is accurate and up to date, that you will inform us if any such information requires updating and that if you submit a third party’s details to us you have that third party’s permission to do so.

How do we use your personal information?

Including addressing your enquiries, we may use your personal information to provide you with details of how we are able to offer help, new services and changes to the website. If you do not wish to receive this information please, email us at info@thewoodfoundation.org.uk with details of your request.

We may also use your personal information to:

• assess and process applications for assistance and support,
• manage our programmes (such as Youth and Philanthropy Initiative),
• communicate with you in relation to your application or participation,
• meet our legal and regulatory obligations.

Our lawful basis for processing your personal data will depend on the context in which it is collected, including:

• your consent (for example, where you have requested information),
• our legitimate interests in delivering and improving our services, managing our programmes, and responding to enquiries,
• compliance with legal obligations,
• where relevant, processing necessary for the performance of a task carried out in the public interest (as a charitable foundation).

Where we process any special category (sensitive) personal data, we will do so in accordance with applicable legal requirements.

Who we share personal information with?

We will only share personal information about you with third parties who are directly involved in dealing with your enquiry or application, including delivery partners and assessors, or where we are legally required to do so.

We may also share your information with service providers who support the operation of our website and systems. Such providers will only process your personal data on our instructions and subject to appropriate safeguards.

How do you access the personal information we hold about you?

To obtain a copy of the personal information we hold about you please write to Data Protection Officer, The Wood Foundation, Blenheim House, Fountainhall Road, Aberdeen, AB15 4DT, or contact us at info@thewoodfoundation.org.uk.

As soon as we are satisfied as to your identity we will send you, within one month of receipt of your request, a copy of all the personal information we hold about you which we are legally required to disclose.

If you have any reason to believe that information we hold about you is inaccurate, please contact us at info@thewoodfoundation.org.uk.

Your rights

You also have the following rights in relation to your personal data:

• the right to request rectification of inaccurate or incomplete data,
• the right to request erasure of your personal data (in certain circumstances),
• the right to request restriction of processing (in certain circumstances),
• the right to object to processing based on legitimate interests,
• the right to data portability (where applicable),
• the right to withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us using the details above.

Data Protection Officer, The Wood Foundation, Blenheim House, Fountainhall Road, Aberdeen, AB15 4DT,

or contact us at info@thewoodfoundation.org.uk.

Please note that in accordance with our security procedures we may request proof of your identity before disclosing personal information to you.

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

Use of cookies

Cookies are small pieces of information sent by a web server (such as that used to run the website) to an individual’s computer which are then stored on that computer’s hard drive. We use cookies to identify when a visit from a user of your computer is made to the website, to keep track of your browsing patterns and to enable the website’s functionality to operate properly. Most browsers allow you to prevent cookies being stored on your computer: if you want to know how to do this please look at the Help menu on your browser. Please note that doing so may restrict your ability to use the website.

Accessing third party websites through our website

Our website contains links to other websites which are outside our control and are not covered by this Privacy Policy. If you access other websites using the links provided, the operators of those websites may collect personal information from you which will be used in accordance with their respective Privacy Policies which you should read. We are not liable for the practices of such third party website operators in respect of your personal information.

Security of your data

We keep secure records which contain personal information about you. The Internet is global and no data transmitted via the Internet can be guaranteed to be completely secure during transmission. Although the information you submit to us using our online systems may be transmitted using encryption technology, we cannot guarantee the security of any information you transmit to us before we receive it. It is also possible that the information you provide to us will be transferred outside the UK or European Economic Area. Where this occurs, we will ensure appropriate safeguards are in place in accordance with applicable data protection laws.

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting or reporting requirements.

What if you apply to us for assistance?

This Privacy Policy covers the personal information you submit to us in relation to your use of this website. If you make an application to us for assistance, we will ask you to agree to be bound by the terms of a separate Data Protection Statement setting out, amongst other things, what your and our obligations are with regard to the personal information which will be processed as a result of your application.

To read our full data protection policy statement it can be requested here.

How will you know if we make any changes to this Privacy Policy?

We may amend this Privacy Policy from time to time. If we make any substantial changes to the way in which we use your personal information, we will notify you by posting a notice on the website’s homepage.